COLUMBIA GOVERNMENT RETIRED
October 16, 2002)
(a) In these bylaws, unless the context otherwise requires,
"directors" means the directors of the Association
for the time being;
"Society Act" means the Society Act of British
Columbia from time to time in force and all amendments
"registered address" of a member means the
member's address as recorded in the register of members
(b) The definitions in the Society Act on the date
these bylaws become effective apply to these bylaws.
Words importing the singular include the plural and vice
versa; and words importing a male person include a female
Part 2 - MEMBERSHIP
(a) Membership in the Association shall consist of four categories:
Active, Honorary, Life and Associate.
Persons receiving a pension from the Public Service pension Plan
administered by the British Columbia Pension Corporation, and/or
their spouses, are eligible Active membership.
Active members who have rendered distinguished service to the Association
are eligible for Honorary membership.
Active members who have paid dues continuously for twenty years
become Life members.
persons, or their spouses, receiving a pension from a plan administered
by the British Columbia Pension Corporation, other than the Public
Service Pension Plan, are eligible for Associate membership.
At no time shall the number of Associate Members be permitted to exceed
the number of Active, Honorary and Life Members.
Application for enrollment as a Member shall be made to the Association
accompanied by full payment of dues. Branches may receive and process
appications on behalf of the Association. Applications received
by the Association shall be sent to the Branch selected by the applicant,
or if not indicated on the application, to the Branch deemed most
Annual dues and any changes thereto, shall be determined by a Special
Resolution, passed by a majority of not less than seventy-five
percent of the votes cast at an Annual Meeting or an Extraordinary
General Meeting of the Association.
the constitution and bylaws
Every member must uphold the constitution and comply with these bylaws.
At the Provincial and Branch level of the Association:
Holding Office shall be a privilege limited to Active,
Life and Honorary Members.
Voting at Provincial Meetings shall be limited to Directors
and accredited Delegates.
Voting at Branches shall be limited to Active, Life and
All members upon presentation of a valid membership card
of the Association, shall be entitled to attend General Meetings,
but shall not be entitled to vote, or to move or second any motion,
unless they are a Director or accredited Delegate.
3 - RESIGNATIONS,
SUSPENSIONS, EXPULSION AND TRANSFERS
Any member may terminate his membership in the Association
by submitting a resignation, in writing, to the Branch in which they
are enrolled, and the member's name shall be removed forthwith from
the membership roll.
(a) Members, whose dues are in arrears on the 30th of September
in any year, shall forfeit their good standing and privileges in
the Association will be suspended.
If on the 31st day of December in the same year the dues shall remain
unpaid, their names shall be removed from the membership roll and
they shall be advised in writing of such action. they may be reinstated
with no lapse in membership, if all arrears and current dues are
paid within one month of such notice. Any greater delay shall require
a new member application.
The Directors shall have the power by 75 percent of votes cast to
remove from the membership roll the name of any person who, in the
opinion of the Directors, is no longer worthy of being connected with
the Association; however, before such action is taken, the member
affected shall have the right to a hearing before the Directors. The
member shall be notified in writing as to the time and place of their
appearance before them.
Members in good standing may transfer membership to another Branch and shall carry all seniority and privileges of membership of that branch.
4 - MEETINGS OF MEMBERS
(a) General meeting of the Association shall be held at a time and
place as decided by the Directors.
General meetings shall consist of the officers, directors and
Delegates to general meetings shall be selected by branches
in accordance with a delegate formula approved by the directors.
Notice of a general meeting must specify the place, day and hour
of the meeting, and in case of special business, the general nature
of that business.
Every general meeting, other than an annual general meeting,
is an extraordinary general meeting.
The directors may, when they think fit, convene an extraordinary
of meeting notice
The accidental omission to give notice of a meeting to, or
the non-receipt of a notice by any of the members entitled to receive
notice does not invalidate proceedings at that meeting.
(a) The specific date and place for the annual General Meeting
shall be decided by April 30th and the branches notified.
An annual general meeting must be held at least once every calendar
year and not more than 15 months after the holding of the last preceding
annual general meeting.
5 - PROCEEDINGS AT GENERAL MEETINGS
Special business is
all business at an extraordinary general meeting except the
adoption of rules of order, and
all buisness conducted at an annual general meeting, except the
the adoption of the rules of order;
the consideration of the financial statements;
the reports of the directors;
the report of the auditor or examining committee;
the election of directors;
the appointment of the auditor or examining committee;
other business that, under these bylaws, ought to be conducted
at an annual general meeting, or business that is brought under
consideration by reports of the directors issued with the notice
convening the meeting.
at general meetings
(a) Business, other than the election of a chair and the adjournment
or termination of the meeting, must not be conducted at a general
meeting at a time when a quorum is not present.
If at any time during a general meeting there ceases to be a
quorum present, business then in progress must be
suspended until there is a quorum present or until the meeting
is adjourned or terminated.
A quorum shall be two thirds of registered directors and accredited
delegates. This number shall never be less than thirty-five.
If within 30 minutes from the time appointed for a general meeting
a quorum is not present, the meeting if convened on the requisition
of members, must be terminated, but in any other case, it must stand
adjourned to the same day in the next week, at the same time and
place, and if, at the adjourned meeting a quorum is not present
within 30 minutes from the time appointed for the meeting, the members
present constitute a quorum.
Subject to bylaw 22, the president of the Association, the
vice president or, in the absence of both, one of the other directs
present, must preside as chair of a general meeting.
If at a general meeting
there is no president, vice president or other director present
within 15 minutes after the time appointed for holding the meeting,
the president and all the other directors present are unwilling
to act as the chair,
members present must choose one of their number to be the chair.
(a) A general meeting may be adjourned from time to time
and from place to place, but business must not be conducted at an
adjourned meeting other than the business left unfinished at the
meeting from which the adjournment took place.
When a meeting is adjourned for ten days or more, notice of the
adjourned meeting must be given as in the case of the original meeting.
Except as provided in this bylaw, it is not necessary to give notice
of an adjournment or of the business to be conducted at an adjourned
(a) A resolution proposed at a meeting must be seconded,
and the chair of a meeting may not propose a resolution.
In the case of a tie vote, the chair does not have a casting
or second vote in addition to the vote to which he or she may
be entitled as a member, and the proposed resolution does not pass.
(a) The right to vote shall be vested in Active, Honorary and
Life Members. An Associate Member shall not have the right to
vote or hold office in the BCGREA or in any Branch; however, they
shall have the right to attend meetings of the Association or a
Voting is by show of hands, unless a standing vote or recorded vote
Voting by proxy is not permitted.
Robert's Rules of Order, where not inconsistent with these Bylaws,
shall apply so far as applicable to all meetings of the Association.
6 - DIRECTORS AND OFFICERS
The directors may exercise all the powers and do all the
acts and things that the Association may exercise and do, and that
are not by these bylaws or by statute or otherwise lawfully directed
or required to be exercised or done by the Association in a general
meeting, but subject, nevertheless, to
all laws affecting the association
these bylaws, and
policies, not being consistent with these bylaws, that are made
from time to time by the Association in a general meeting.
The Directors of the Association shall be the President, First
Vice-President, Second Vice-President, Immediate Past President, Secretary,
Treasurer, Membership Secretary, and the Chairperson of each Branch.
The Officers of the Association shall be responsible for
carrying out the day-to-day business of the Association
between Annual Meetings and meetings of Directors.
The Officers shall be, the President, First Vice-President,
Second Vice-President, Immediate Past President, Secretary, Treasurer and Membership Secretary.
(a) The President, First Vice-President, Second Vice-President shall
be elected at each Annual General Meeting.
An election may be by acclamation. If more than one Member is nomiated
for any of these offices, an election by secret ballot shall be
held for that office. The President shall appoint three scrutineers,
none of whom shall be a candidate for office, to count the ballots.
The candidate receiving the greatest number of votes shall be elected.
In the event of a tie vote, the Electoral Officer shall cast a deciding
Elected Officers shall take office at the close of the Annual
General Meeting and shall remain in office until the close of the
next Annual General Meeting.
A Secretary, a Treasurer and a Membership Secretary shall be appointed by the elected
A vacancy in the office of President or First Vice-President shall
be filled by the First or Second Vice-Presidents moving up one office.
A vacancy in the office of Second Vice-President, shall be filled
by appointment, on a resolution of the officers and shall serve until
the next general election.
The Directors shall not receive any remuneration for their services
to the Association, but a director must be reimbursed for all expenses
necessarily and reasonably incurred by the director while engaged
in the affairs of the association. Under a policy adopted at a general
meeting an honorarium may be paid to an officer.
a quorum for a meeting of the Officers shall be three, including
either the President or one Vice-President.
7 - PROCEEDINGS OF DIRECTORS
(a) There shall be at least one meeting of the Directors
each year, approximately midway between Annual General Meetings.
Notice of the specific date and place of a meeting, as determined
by the Officers, shall be given at least four weeks prior to the
date on which it convenes.
Two thirds of the total number of Directors shall constitute
a quorum for a directors meeting.
The president is the chair of all meetings of the directors,
but if at a meeting the president is not present within 30 minutes
after the time appointed for holding the meeting, a vice president
must act as chair, but if neither is present the directors may choose
one of their number to be the chair at that meetings.
(a) General Questions arising at a meeting of the directors
or a committee appointed by the directors will be decided by
a majority of votes cast.
In the case of a tie vote, the chair does not have a second
or casting vote.
A resolution proposed at a meeting of directors or committee appointed
by the directors must be seconded, and the chair of a meeting may
not move or propose a resolution.
A resolution in writing signed by all the directors and placed with
the minutes of the directors, is as valid and effective as if regularly
passed at a meeting of directors.
(a) The Directors may appoint such committees as they determine
are necessary to carry on the business of the Association, and may
delegate to any such committee so much of their authority as is
The Directors may appoint a special committee to deal with
a matter of a particular nature and determine the Chairperson of
that committee. If the Chairperson is not already a Director, then
they shall be endowed with a status and privileges of a Director
during the time such committee is extant.
The Officers may appoint a special committee pending the
next meeting of Directors.
A committee so formed in the exercise of the powers so delegated
must conform to any rules imposed on it by the directors, and must
report every act or thing done in exercise of those powers to the
earliest meeting of the directors held after the act or thing has
A quorum for a committee appointed by the Directors shall
be two thirds of the members of the committee.
The members of a committee may meet and adjourn as they they think
The President shall be a member ex-officio of all Committees.
8 - DUTIES OF OFFICERS
(a) The President presides at all meetings of the Association
and of the directors.
The President is the chief executive officer of the Association
and must supervise the other officers in the execution of their
(a) The First Vice-President shall carry out the duties of the president
during the president's absence.
The Second Vice-President shall carry out the duties of the first
vice-president during the first-vice president's absence.
The Past President shall chair the nominating committee.
(a) the Secretary shall do those things required by the Society
Act, the Directors and the Officers.
In the absence of the Secretary from a meeting, the directors shall
appoint another person to act as secretary at the meeting.
The Treasurer shall
keep the financial records, including books of account, as required
by the Society Act, the directors, and
render financial statements to the directors, members and others
46. The Membership Secretary shall
(a) liaise with Central Office in various aspects of Association Membership; existing and potential new member prospects to promote Association growth,
(b) maintain contact with Branch Membership Chairpersons in an advisory capacity,
(c) from time to time conduct Provincial Branch Membership Chairperson workshops and presentation,
(d) maintain the out-of-province #5000 database, and
(e) be assigned to carry out other duties, as required.
9 - ELECTIONS
(a) The Directors shall appoint a nominating committee of three
including and chaired by the Immediate Past president. In the absence
of a Past President the Directors shall appoint the Chair.
At least 90 days before the Annual General Meeting, the Chair
of the Nominating Committee shall circulate to all Branches, a call
for nominations for elected offices. Nominees must be nominated
by a member in good standing, will provide written consent to stand
for office and may submit background information along with their
The Chair of the Nominating Committee will provide the Secretary
with the names and background information on nominees, for distribution
to all Branches, along with the notice of the Annual General Meeting.
from the floor
Members can be nominated from the floor, by a member in good
standing, and must indicate their willingness to stand. Absentee nominees
must provide a written consent to stand for election.
The Chair of the Nominating Committee, unless a candidate for
office, shall be the Electoral Officer for the election. If
a candidate, the President shall appoint the Electoral Officer.
10 - SEAL
of the association
The directors may provide a common seal for the Association
and may destroy a seal and substitute a new seal in its place.
The common seal must be affixed only when authorized by a resolution
of the directors or officers and then only in the presence of the
persons specified in the resolution, or if no persons are specified,
in the presence of the president and secretary.
11 - ASSOCIATION FUNDS
The Association shall not exercise any borrowing powers.
The financial year of the Association shall end on the
30th of June, in each year, or on a date as determined by the
Funds donated to or acquired by the association for specific purposes
shall be carried in the treasurer's books as special accounts, of
which the treasurer shall render itemized statements.
The treasurer shall invest funds of the Association only as authorized
by the directors and only on instructions to do so.
The treasurer shall not disburse funds of the association without
the sanction of the Officers.
(a) The Directors shall designate annually one Director who is
not a signing Director, and two voting members, to constitute
an examining committee, whose duty it shall be to verify securities
and other things of value in custody, and to examine the accounts,
vouchers and bank deposits of the Treasurer whose books shall be
posted as at the end of the fiscal year determined under Part 11
to render a report at the next Annual General Meeting; or
the Directors may appoint a qualified accountant to be the auditor.
12 - NOTICES TO MEMBERS
Notice sent by mail is deemed to have been given on the second day
following the day on which the notice is posted, and in proving that
notice has been given, it is sufficient to prove the notice was properly
addressed and put in a Canadian post office receptacle.
for general meetings
(a) Notice of a general meeting must be given to
other person is required to receive a notice of a general meeting.
each Officer and every branch shown on the register of branches
on the day notice is given, and
the auditor, if appointed under Part 11.
13 - BRANCHES
The Association may establish Branches of the Association
throughout the Province of British Columbia covering such areas
as they may determine, with the powers, not exceeding the powers
of the Association, that the Association confers, and providing
that a membership of not less than twenty-five members in good standing
will be enrolled upon establishment.
Branches shall comply with these bylaws and all policies and procedures
approved by the Association.
Branches which do not comply with these bylaws or policies
and procedures may be suspended, but only after a hearing by
the directors and approval by not less than 75 percent of the votes
cast. The Branch can appeal the suspension to the next general meeting
of the Association.
A Branch which fails to maintain a minimum of twenty-five members
in good standing may be closed down and have its remaining members
assigned to another branch. Termination will not proceed until after
a hearing by the directors and approval by not less than 75 percent
of the votes cast.
A Branch can voluntarily decide to cease operation and advise the
Association of its decision.
14 - AMENDMENTS
The Constitution and Bylaws of the Association shall not be changed
or added to except by a Special Resolution passed by a majority
of not less than seventy-five percent of the votes cast at
an Annual General Meeting or an Extraordinary general meeting of
A special resolution to amend the bylaws must be submitted in accordance
with procedures approved at a general meeting.